Is It Really Your Fault For What You Don't Know?

It's not your fault.Well, wait that's not true.It wasn't your fault at first, but it's slowly becoming your fault.

You weren't given the right skill set in school.

You didn't learn how to use a spreadsheet or to balance an operating budget or how to negotiate the scope of a project.It's not your fault that you didn't learn, then.It's just that now, now that you're out there in the real world, it's your fault for not knowing.

Of course, this isn't fair--but it's the way it is.

You have to deal with the pain of not knowing these things and so does your employer.

Here's an example:

Let's just say that by not being good at Excel, you lose 1 hour per week of time.That's not a lot out of a typical 40-hour week. It's 2.5% of your total work week.But now let's just say that the same is true for most people.There are about 3 billion workers in the global workforce.Multiply that times a typical hourly rate like $10/hr.1-hour x 4 weeks x 12 months x $10 rate x 3 billion workers = $1.4 Trillion

Let's look at that with all the zeros.

$1,440,000,000,000Yeah. That's a lot of work waste.

2 Minute Action

You're not responsible for what happened, but you ARE responsible for what happens next.Your expectations and standards are up to you, but consider that you might not be the only one paying for them.

• Take 2 minutes to watch a YouTube video on something that could improve your work.
• Take 2 minutes to read a Harvard Business Review article that could give you a new perspective.
• Take 2 minutes to schedule time with a mentor or expert in your field and present them with the biggest problem you're facing.

It won't take 2 minutes to be a different person so don't expect that.

It takes thousands of minutes, and you can only clock thousands of minutes if you're doing it consistently day after day.Today is no exception.It's another Wednesday.Let's make it a good one.

How To Actually Do Less Stuff And Get More Done

Productivity is not about doing more work.

It’s not about turning gears faster in a gearbox.And it’s not about the hours you put in.

In fact, it’s just the opposite.

It’s about figuring out how to do less work.It’s about shifting gears to apply better leverage.It’s about reducing the time and resources required to get the job done by deadline.

2 Minute Action

Where do you spend 80% of your day or effort?What causes 80% of the headaches, pain points, or dollar drainage?If you can take 2 minutes to identify it, you can measure it.If you can measure it, you can alleviate it.Don’t try to fix everything at once, just focus on one big problem at a time.

You'd Be Surprised At How Many People Make This Productivity Mistake

You walk in and instead of confidently starting on your prioritized "to-do" list, you start responding to emails, fielding help-desk tickets from customers, taking phone calls, and diving into whatever is pressing on your attention at that moment.You'll never be in control of your project if you always feel like a slave to the urgency of a crisis.This is known as a "Fire-of-the-Day" management style.Whatever seems to be burning down today is where your attention goes.Here's the tell-tale symptom:If you're exhausted at the end of every workday, but you can't really describe what you did, you're experiencing this one.There’s nothing worse than feeling like you have no control over your own project.One way to get a grip on the reins and get buy-in from your team is to create Critical Productivity Indicators (CPIs) that are measurable, actionable, and don't mean they'll "get the axe" if they mess up.When your team is clear about what “success” means, you’re going to see a lot more collaboration and confidence on "progress report day."What are CPIs? Below are some I've developed for organizations.  All together, they form a Productivity Index, a composite score used to gauge how healthy a team is.Steal this and run with it.

2 Minute Action:

Look at the list below. What's the most important, pressing issue for your team? Only pick one.Take 1 minute and define the question.Take the next minute and create a few answers.You don't have to solve this right now, but having a good question in your head will let you see your work differently today.It's up to you to carve out the time to develop solutions.

• Activity - How much work is being done?
• Prioritization - What kind of work is being done?
• Efficiency - How much work is redundant or wasted?
• Productivity - How much useful output is generated by your team?
• Potential - How much productive work you could be doing?
• Visibility - How clear your team is on their responsibilities?
• Reinforcers - What is motivating consistent, high-quality work behavior?
• Standards - What goals, targets, or benchmarks are in place?
• Capacity - Does your team have all the skills necessary?
• Alignment - Is everyone clear on the mission and priorities?
• Proximal Zone - Where does your team fall in Vygotsky’s Proximal Zones, and the anxiety-boredom spectrum?
• Sentiment - Does your team believe in the mission and are they invested in success?